Terms and Conditions

1. You understand and accept that you may only have one PESC account.

2. In order to create a PESC account, you must provide your full name, primary address, mailing address, phone number and e-mail address to the Office of the Chief Electoral Officer (Elections Canada). You will also need to provide Elections Canada with answers to security questions.

3. You understand and accept that you are at all times responsible for your PESC user ID, passphrase, and security questions and answers. This responsibility applies even if you change your user ID, passphrase, and security questions and/or answers. This information must be kept confidential at all times and must not be shared with or disclosed to others.

4. If your passphrase and/or security questions and answers are revealed or if you suspect that someone else has learned or obtained them, you are responsible for changing your passphrase and changing your security questions and answers. You must also advise Elections Canada immediately.

5. You agree not to use your PESC user ID or passphrase for any illegal or fraudulent purpose.

6. You understand and accept that Elections Canada can suspend or revoke your PESC user ID and passphrase without notice:

   1. if Elections Canada suspects the unauthorized use of your personal information or PESC user ID and passphrase;
   2. as a security measure;
   3. for operational reasons including, but not limited to, the use of scripts, web crawlers or screen scrapers;
   4. for administrative reasons; or
   5. if you fail to abide by these Terms and Conditions.

Lists of Electors

7. For the purpose of this clause 7, “lists of electors” means the annual lists of electors, preliminary lists of electors, updated lists of electors, revised lists of electors, official lists of electors and/or final lists of electors as defined in the Canada Elections Act opens a new window.

   1. By creating a PESC account, you agree to receive electronic copies of the lists of electors in accordance with sections 45(1), 93(1.1), 94, 104.1, 104.2, 107(3), 107(4) and 109(2) of the Canada Elections Act opens a new window via PESC.
   2. In accordance with paragraph 111(f) of the Canada Elections Act opens a new window, no person shall knowingly use information that is recorded in a list of electors for a purpose other than (a) to enable registered parties, eligible parties, members or candidates to communicate with electors in accordance with section 110  of the Canada Elections Act opens a new window, or (b) a federal election or referendum.

   The Guidelines for Use of the Lists of Electorsopens a new window provide authorized recipients with privacy best practices for the acceptable use of the lists of electors. It is essential that all those who are authorized to consult the lists read these guidelines carefully.

Other Documents that Must Be Provided under the Canada Elections Act

8. By creating a PESC account, you agree that Elections Canada may fulfill its obligation to provide you with various documents under the Canada Elections Act, by making them available on PESC. The list of documents that may be provided on PESC includes, but is not limited to, the following: notice of grant of a poll, notice of mobile poll, notice of advance poll, list of polling locations, polling division maps, statement of electors who voted (also known as ‘bingo sheets’).

General

9. Elections Canada has taken all reasonable steps to ensure the security of PESC. However, the Internet is a public network and there is a remote possibility of data security violations. In the event of such occurrences, Elections Canada is not responsible for any damages you may experience as a result.

10. Without restricting the generality of the foregoing, Elections Canada disclaims all liability for any claim in relation to:

    1. Any matters or factors outside of its control, including the availability or unavailability of the Internet or telecommunications or other infrastructure systems;
    2. The unavailability of the Internet or telecommunications or other infrastructure systems due to system maintenance;
    3. The availability or unavailability of the PESC user ID or passphrase service for any reason; or
    4. Any illegal or fraudulent use of your PESC user ID or passphrase for any reason.

11. External Service ProvidersIn order to effectively operate its website, Elections Canada uses external service providers. Such service providers are bound by a contract with Elections Canada to treat any personal information they receive in a manner consistent with the provisions of the Privacy Act opens a new window.

12. Copyright: All materials posted by the Government of Canada are subject to the Copyright Act . Please see Elections Canada website Terms and Conditionsopens a new window. For greater certainty, these Terms and Conditions do not grant you with any specific right to use personal information.

13. Official Languages: Elections Canada is bound by the Official Languages Act opens a new window and relevant Treasury Board policy requirements, and is committed to ensuring that information that originates from Elections Canada will be posted on this website simultaneously in both official languages. However, users should be aware that information provided by entities not subject to the Official Languages Act opens a new window will only be available in the language in which it was provided.

14. Hyperlinks: Links to websites not under the control of Elections Canada are provided solely for the convenience of our website visitors. Elections Canada is not responsible for the accuracy, reliability or currency of the information contained on external websites. Elections Canada does not offer any guarantee in that regard and is not responsible for the information found through these links, nor does it endorse the sites or their content.

15. Amendments: These Terms and Conditions of use may be amended from time to time. When this occurs, you will be presented with the new version and asked to indicate your acceptance once again.

16. Other Applicable Terms and Conditions: Except as specifically addressed in these Terms and Conditions, your usage of the PESC is also subject to the Elections Canada website Terms and Conditionsopens a new window.

17. Personal Information Collection Statement : To identify you and to register you into PESC, Elections Canada collects personal information such as your name, physical address, mailing address, e-mail address, telephone number, passphrase and answers to security questions. Elections Canada does this pursuant to its mandate as outlined in the Canada Elections Act opens a new window. This information may also be used for statistical, evaluation and reporting purposes related to the use of PESC.

    This personal information is retained under the Personal Information Bank PSU 914 – Public Communications opens a new window.

    Elections Canada uses web analytics tools that mark the device you use to visit its website. Such information may be used for network security related statistical purposes, audit, evaluation, research, planning and reporting. Elections Canada makes no attempt to link these addresses with the identity of individuals visiting this website, unless an attempt to damage the site has been detected. This personal information is collected under the authority of section 161 of the Financial Administration Act opens a new window.

    This personal information is included in Personal Information Bank PSU-905 – Electronic Network Monitoring Logsopens a new window.

    If Elections Canada has information about a possible offence under the Canada Elections Act opens a new window, we may share it with the Office of the Commissioner of Canada Elections, the independent officer responsible for ensuring that the Canada Elections Act opens a new window is complied with and enforced. If Elections Canada has information relating to the Unsolicited Telecommunications Rules or Voter Contact Registry, Elections Canada may share it with the Canadian Radio-television and Telecommunications Commission (CRTC). Elections Canada may also disclose information on criminal activities to law enforcement authorities.

    Individuals have a right of access to, as well as notation, correction, and protection of, their personal information.

    Personal information is protected under the Privacy Act opens a new window.

    You have a right to file a complaint to the Privacy Commissioner of Canada regarding the handling of your personal information.

    Any questions, comments, concerns or complaints you may have regarding the administration of the Privacy Act opens a new window and privacy policies for this website may be directed to the Assistant Director, Access to Information and Privacy by e-mail at atip-aiprp@elections.caopens a new window, by calling 873-416-2444 or by writing to 30 Victoria Street, Gatineau, Quebec K1A 0M6.